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How to Configure Gmail in Outlook or any mail client

  1. Log into your Gmail Account.
  2. Click on the Gear icon and select Settings.
  3. Click on Forwarding and POP/IMAP on the links given above your Inbox
  4. Under POP Download, click to select Enable POP for all mail that arrives from now on.
  5. Select Archive Gmail’s Copy in the drop down box next to When Messages Are Accessed With POP
  6. Click on Save Change

Then activate less secure app settings

Change account access for less secure apps

To help keep Google Accounts through work, school, or other groups more secure, we block some less secure apps from using them. If you have this kind of account, you’ll see a "Password incorrect" error when trying to sign in. If so, you have two options:
  • Option 1: Install a more secure app that uses stronger security measures. All Google products, like Gmail, use the latest security measures.
  • Option 2: Change your settings to allow less secure apps into your account. We don't recommend this option because it can make it easier for someone to break into your account. If you want to allow access anyway, follow these steps:
    1. Go to the "Less secure apps" section of my Account.
    2. Turn on Allow less secure apps. (Note: If your administrator has locked less secure app account access, this setting is hidden.

Configure Outlook

1. Open Outlook

2. If you are adding another email account to Outlook, from the top menu, click on Tools. Then click on Accounts.
3. Click on the Email Account icon
4. This window is where you enter your email information
5. Enter your email account information in this window.
  • Enter Your Name as you want it to appear.
  • Enter your full email address in the Email address: field.
  • Select POP3 or IMAP. We recommend IMAP.
  • Enter in the Incoming mail (POP3, IMAP) server: field.
  • Enter in the Outgoing mail (SMTP) server: field. To avoid common authentication issues with Outlook, we strongly advise using SSL and port 465 for SMTP connections.
  • Enter your full email address,, in the User Name field.
  • Enter your email password in the Password: field.
 6. Next, we'll configure your Outgoing server settings. Click on the More Options... button. For Authentication, select Use Incoming Server Info. To avoid common authentication issues with Outlook, we strongly advise using SSL and port 465 for SMTP connections. Click OK to save your settings. 


Incoming Mail (POP3) Server - requires SSL:
Use SSL: Yes
Port: 995
Outgoing Mail (SMTP) Server - requires TLS or SSL:
Use Authentication: Yes
Port for TLS/STARTTLS: 587
Port for SSL: 465
Server timeouts Greater than 1 minute, we recommend 5
Full Name or Display Name: [your name]
Account Name or User Name: your full email address (including or
Email Address: your email address ( or
Password: your Gmail password
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About Prof. Krishan Kant Lavania

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